FileNet Content Engine Folder Creation and Performance

With current FileNet offering there is no automatic way of creating folders.

Here is the FileNet forum that discuss this issue with possible solution.

http://www.ibm.com/developerworks/forums/thread.jspa?messageID=14777457&tstart=0#14777457

Also creating too many  folders at one level is well known performance problem in FileNet.

Below  link also available in the forum is very handy for folder structure performance  tuning and design.

http://publib.boulder.ibm.com/infocenter/p8docs/v5r1m0/index.jsp?topic=%2Fcom.ibm.p8.performance.doc%2Fp8ppt002.htm

 

 

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Agile ACM Catalogue

This is product from Pyramid Solutions that adds ACM Catalogue ( Java and REST API), Widget and Interface on top of IBM FileNet P8 Case Management solution.

http://ecm.pyramidsolutions.com/products/agile-acm-catalogue/

Following are the system requirement

IBM Software: ICM 5.0

Browsers: IE 7.0 or later, Firefox 3.6 or later

Client Software: Silverlight v4

 

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FileNet P8 Security Best Practice

Found this interesting link for Filenet P8 Security Best Practice

http://www.bowenecmsolutions.com/bestpractices.html

Beside this we should also create a default property that is associated with the marking set. Associate this property to your document or folder base class. Leave the marking constraint open. Later  if you want to add a sudden security constraint on document or folder class, you can use this marking set instead of bulk security  or LDAP group updates .

 

 

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Email Notification

IBM FileNet P8 provides OOTB email notification when business process workflow receives item in Inbox or when milestone is achieved.You can also assign trackers (F_Trackers) for the workflow that can be notified when milestone is achieved. Trackers can only be assigned in launch step and cannot be modified in later steps in the workflow. It is recommended to assign LDAP group so that users can be managed using LDAP.

Content engine does not provide OOTB email notification. You can configure CE subscription that can launch workflow that can then send email notification as per business logic. However this may not be a good design to launch workflow to get email and generate workflow audit logs.

Email Configuration

You need to add the SMTP settings in process engine settings.

Workplace user can configure user preference to add the email address and notification type.

You can also modify email msg file templates in process engine to change the OOTB message received.  These msg files receives workflow system data fields that can be used in message formatting.

 http://publib.boulder.ibm.com/infocenter/p8docs/v4r5m1/topic/com.ibm.p8.doc/developerhelp/processjavaapi/guide/note/modifynotification.htm?resultof=%22%6e%6f%74%69%66%69%63%61%74%69%6f%6e%22%20%22%6e%6f%74%69%66%22%20

 

 

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